Happy New Year!

Happy New Year everyone! Ready for another lap around the sun? I am. I’ve spent the last couple weeks working on my 2016 planning, my goals and thinking about the changes I am going to make for the year. I hope you have too.

This week I spent some time to reflect on the past year–the good, the bad and the ugly. We need to put the year behind us, and look forward with intentional planning to accomplish big things this year. If you haven’t addressed 2015, do it. For many years, I wouldn’t contemplate the previous year, and never gave it the closure it needed. We need to get past the past. This year, I pulled out my calendar, my 2015 daily lists, and my journals; I made a list of the good and the bad things on one sheet of paper. My successes and failures had a couple themes that surfaced. I hope to work on improving these themes.

As we get our businesses ready for the year, we need do the same thing: reflect on 2015, put the past in the past, and look forward. We need to establish and write down our goals and objectives, and communicate our vision, plans and goals to the team.

Many of my new clients in 2015 said they had solid business goals and objectives and had communicated them to their team. But when pushed, most goals were not written down. And when meeting with the team, most team members were not clear on the objectives.

The power of just writing down goals and plans is amazing. The research show just by writing a goal on paper, you are 42% more likely to achieve it than if you don’t write it down. Just the simple act of writing on a piece of paper makes a huge difference. So get your business goals and objectives on paper now.

As we look to put the past in the past, we need to close our financial statements quickly so we know where we are. Establish your time-frame to have your year-end financial statements completed and ready for the auditors. If possible, have them wrapped by mid January. Obviously the timing is dependent on your business, but push to get closed as quickly as possible. List the good, the bad, and the ugly. Do any themes develop? Recognize your successes and don’t continue to beat yourself up for the failures. Put the past in the past and us it to slingshot into a successful 2016.

Happy Thanksgiving

Most of us–me for sure–do not reflect enough and appreciate how good we have it.

The book Thanks!: How the New Science of Gratitude Can Make You Happier by Robert Emmons discusses how the science of practicing gratitude helps us in countless ways. We become happier, we sleep better, we have stronger immune systems, and we feel more alive.  I believe it, but I still don’t practice it hardly enough.

Life is hard.  We’ve been there this year.  I love the quote by M. Scott Peck:

Life is difficult. This is a great truth, one of the greatest truths. It is a great truth because once we truly see this truth, we transcend it. Once we truly know that life is difficult – once we truly understand and accept it – then life is no longer difficult. Because once it is accepted, the fact that life is difficult no longer matters.

With Thanksgiving this week I thought it was a good time to remind myself, and everyone, to recognize that life is hard, practice gratitude and gives thanks.  Originally celebrated by the Pilgrims in 1621 to give thanks and celebrate a successful growing season and bountiful harvest, we all need to take time to contemplate our life situations and be grateful for what we have.  Spend some time and answer positive questions like “Why am I so lucky?” And look around to see how very lucky you really are.

This week is a perfect time to take four days off to be thankful for what we’ve accomplished, what we have, our health, and to celebrate the year’s bountiful harvest.  It’s time to recognize our many hours of hard work and focus and appreciate our friends and families.

So put down your iPhone.  Spend time eating too much and enjoying your family and friends this long weekend.

So to all: I wish you well this Thanksgiving.  We certainly have a lot to be thankful for.

May the good things in life be yours in abundance not only at Thanksgiving, but throughout the coming year.

I hope to talk with you soon,

/jon

Featured image: Jennie Augusta Brownscombe [Public domain], via Wikimedia Commons

Rabbit Rabbit Hare Hare

My grandmother used to say the phrase “Rabbit, rabbit, hare, hare” every month when she flipped her Travelers Insurance calendar from one month to the next. She would say it was for good luck. Apparently, this was adopted from an old English superstition from the 1200’s for good luck.  I’m sure others chant this expression at the beginning of a new month for good luck as well.

I still follow the superstition to this day. My family says “Rabbit, rabbit, hare, hare” 10 times in a row, first thing in the morning, for good luck.  My 84 year old mother (who lives in Chicago) and I have a contest every month: who can send the first “RRHH” email.  You would think since I get up at 5 AM every day and live in the east, I would win every time, but not even close.

I took a few minutes on Sunday morning and thought about “Rabbit, rabbit, hare, hare.”  I thought about how fast the last month went!  We had an outstanding October weatherwise in the Northeast; I just finished a four day juice cleanse;  and I purged my garage, filling a dumpster and donating several loads of household items.  I thought about the good things that happened all month and how grateful I am for it.

Now I turn to November. The beginning of a new month is always a great time to make sure you’re moving the ball down the field in the right direction.

This November 1st after my “RRHH” rituals, I was thinking about the runners at the start of the NYC marathon.  I was very happy I didn’t run it this year though it truly was one of the most remarkable experiences in my life (circa 1997).  But while watching my friends run it this year it became clear to me.  In 2016 I’m definitely signing up for one competitive event.  We need specific goals and aligned goals to take things to the next level.   For me, I want to get my fitness to the next level so I’m signing up for a race.  Simple. Aligned goal.

It’s the same way with our other goals. We need to set specific aligned goals to take things to the next level.

As a business owner there is a lot to do with only 60 days to finish 2015 strong: hammer on your Q4 goals, solidify your 2016 business plan assumptions and game plan, do your consisting weekly 13-week cash flow forecast, etc.  This week, take a look at where you are with your 100 day plan we talked about here and determine exactly where you are with your initiatives.  For me, I’m way ahead in a couple goals and behind in others.

Let’s prepare to finish strong!

Bonus: Also, this week I put together a very quick screen cast of how to use the SUMIF formula in Excel.  I use it all the time to summarize Excel data.   It’s super easy and if you use Excel you need to know how to use it.  Watch Video

Need help with your company finances? Contact me. Let’s talk!

100-Day Plan

Summer in North America technically is the period from the summer solstice to the autumn equinox.  The autumn equinox started on Wednesday this week.  So, the last day of summer just passed and nobody I spoke to or my social network even acknowledged it.  I always hate to see summer go. It is definitely my favorite time of the year and this past summer seemed exceptional for a lot of reasons. Plus, our weather in the northeast has been remarkable all summer and so far this fall.

100 DayPlan

So with summer over and football just starting, we look toward the 4th quarter of our business cycle and right now there are 98 days left to the end of the year.  Let’s round up two days and say 100 days.

In 100 days, all your 2015 new year’s resolutions and goals you optimistically set last year are going to be measured.  In 100 days, you will be setting new goals and targets for 2016.  In 100 days, Thanksgiving and Christmas will be over.

I don’t know about you, but I have a ways to go on some of my goals.  And, 100 days is a enough time to get important things done–but you need to start pushing now!  I’m a great procrastinator, believe me, but to accomplish big things you cannot wait until the last minute.

So, this is a great time to develop a 100-day plan and close this year out strong.  Spend an hour or two this weekend, and do it right.  I love the 100-day idea. It invigorates, it pushes, it helps create momentum into the following year. The 90-100 day time frame is perfect. Most plans and initiatives can get done in this time frame.

I use a self-developed strategy execution process in my CFO Services practice that keeps leadership teams and organizations focused on the important things. The process is straightforward, focusing on strategic goals with initiatives, deliverables, activities and measures.

The 100-day plan follows the same general format.  List what you want or need to get done by the end of the year with the necessary activities to do with a due date.  I use Nozbe to keep things visible.  (Nozbe is an awesome task management app that I’ve discussed before).  You can use Excel or a piece of paper, whatever.  I list the main goals and the tasks and activities needed to get done below it with target completion dates, and I list the ‘next action step’ that needs to get done.  That is a key point.  List a next action step for each goal.

I’m currently finishing my own 100-day plan and a couple for some of my clients.  I list the one big thing and 5-8 big other items that I’d like to get done by December 31st.  I put reminders on my calendar for follow up items and review the list every Friday.  I keep the ‘next action steps’ up to date.

The 100-day plan creates a sense of urgency to get important things done in a short period of time.  Period.

You know what?  Most of the items I list get done.  You know what else? Most of the items wouldn’t have gotten done if I didn’t put together my 100-day plan.  It works.  Try it.

The important thing to do is sit down and think was you want to get done.  Write them out.  It’s a fact that just writing a goal on piece of paper–not even looking at it at all–significantly increases the chance of accomplishing it.  In the book Write it Down Make it Happen, Henriette Klauser fascinatingly discusses that just writing something down affects the subconscious and people are significantly more likely to achieve things– big things.

For me, focus and execution is the key.  Cut out the baloney and use self-discipline. Focus on locking down what you want to get done.  I use a weekly review process (twice per week) to maintain focus on the important things vs. my task list so I can move the ball down the field.

Document progress and set next action steps for each goal.  Hold yourself accountable and keep things moving forward.

It’s amazing what you get done in 100 days.

Another benefit of developing the 100-day plan now, is it gets you prepared for 2016. You miss 100% of the shots you don’t take. Take some shots on goal to finish this year strong.